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Master Volunteer Assignments
(Click
Link for Schedule)
2009
Volunteer Assignments
June 30, 2009
July 9, 2009
July 15, 2009
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There can be no meets without
volunteers. Volunteering gives you a chance to get
to know other parents and swimmers. You also are
helping to make the meets run smoother and faster.
1. Parents must sign-up to work
before swimmers can participate.
Parents must work two meets during
regular season, this includes the prelim
meet.
If a swimmer is selected for the relay
meet, their parents may be required to work
the meet.
If a swimmer qualifies for Finals, their
parents will be required to work the meet.
2. Two $50 deposit checks will be required to
ensure obligations are met.
Checks will be returned when the
obligations have been met.
The following is required to meet
volunteer obligations:
- Work the meets you signed up. If
you’re not able to work the time you
agreed, you are responsible to find
a replacement. (Responsible children
or friends, 13 yr. old and over may
work in your place) You must contact
the Volunteer Coordinator with
changes.
- Setup volunteers must check-in
30 minutes before warm-ups.
- Take Down volunteers must stay
after the meet until equipment is
put away & area is clean.
- Announcer, Starter Assistant,
Bullpen, Lane Directors, Timers,
Back-up Timer, Runners, Time Sheet
Judge, Computer Entry, Time Entry
Checker, Awards, and Substitute
volunteers must sign in at least 10
minutes before meet starts and work
until the meet is over. (Parents may
each work half the meet, to make up
one work obligation)
- Time Sheet Judge, Computer
Entry, Time Entry Checker, Awards
and Substitute volunteers may have
to remain after meet to complete
results.
- If obligations are not met the
deposit will not be returned.
3. If a family has already worked two meets,
and fills in for a no show, they will receive
the no shows forfeited $50 deposit.
Swimmers Meet Attendance when a swimmer
doesn’t show, there is an empty lane where
another swimmer could have had an
opportunity to swim. Meet sign-up is
required 1 week before the first meet.
If a swimmer needs to be added or
dropped from a meet, the parent must
complete and "Add/Drop Form" and deliver it
to the Computer Coordinator no later than 3
days before the meet.
If Computer Coordinator is not notified
as stated above the swimmer will not
participate in their next scheduled meet.
If there is a situation out of the
control of the parents & swimmer, like a
sudden sickness or injury the Team Reps. can
reinstate the swimmer for the next meet.
Parents Responsibilities
Do not interfere with officials and coaches
during meets. This includes giving officials
ample room to walk the side of the pool.
Get swimmers to practices and meets on time.
Help young swimmers get to the bullpen
before their races. It is not the responsibility
of the bullpen volunteers to locate swimmers
that have not gone to the bullpen.
Leave the pool area clean.
Swimmers’ Duties
Stay in the meet area.
Know what events you are swimming. (We
recommend writing event number, event, heat and
lane in permanent marker on hand or forearm.)
Know what event the bullpen is calling.
Go to the bullpen when your event is posted.
It is not the job of the bullpen to find you.
Get to the lane on time.
Know your relay team mates, the order that
you will be swimming and at what end you will
start. (In 10 & under relays there should be 2
swimmers at each end. In 11 & older all swimmers
should be at the start end of the pool.
If you are on a relay, and need to leave
before your race, please tell your coach as soon
as possible so that he/she may find a
replacement.
Listen to your coaches.
Leave the pool in a clean condition.
Have fun & swim fast!
Things To Bring To The Meet
Lawn chairs, many pools do not have enough
seating.
Water for the hot, thirsty swimmer.
Extra dry towels and clothing for cold
swimmers during the cool early summer nights.
And don’t forget swim suits, caps and
goggles.
What not to bring to swim meets
Messy food items, most pools have
concessions and do not allow food to be brought
in.
Glass containers.
Valuables that could be stolen or lost.
Additional InformationParent
Information Locations:
Swimmers’ Folder - on pool deck during
practices
Weekly Newsletter – in swimmers’ folder and
on web site.
Hot Line – 963-5664
Bulletin Board – in the Breezeway
Web Site– www.websterwaves.com
After Every Meet
Parents and swimmers and coaches are welcome
to meet at Imo’s in Webster for an after meet
gathering.
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